How to Manage Multiple Projects without Going Crazy

How to Manage Multiple Projects

Experienced project leaders know how to manage multiple projects without going crazy.

Managing even just one project at a time can certainly be challenging…but when you are in charge of multiple, ongoing projects, it can be overwhelming if you do not make the right moves for you and your project team.

At a high level, how do you get some control over the entire portfolio of projects?  It all starts by taking a simple project inventory.

Based upon feedback from hundreds of project post mortem participants, here are the first two steps regarding how to manage multiple projects without going crazy:

  1. Establish criteria for inclusion. Since the term “project” has many definitions, figure out how you want to limit your list…by business priority, project complexity, project risk, project scope, by department, or by timeline, for example.
  2. Categorize by project purpose. Organize the inventory by the general strategic aim of the project, such as developing new products, reducing costs or increasing revenue.

Complete this initial project list with basic information about each project like the project sponsor, project manager, desired outcome, project stakeholders and the project timing.  Now, as a project leadership group, you can review the inventory or projects and make some informed decisions about resources, timing, and priorities.

You are likely to discover some projects that have very similar goals and could be combined, some with conflicting goals that need reevaluation, and some with such a low comparative priority that they should be abandoned or at least shifted.

These are the first steps to how to manage multiple projects without going crazy.  It is the simple way to manage multiple projects so that the most critical get the focus they deserve.

To learn more about successfully leading and managing projects, download 3 Proven Steps to Better Manage Project Stakeholder Risks

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