Are you going crazy because there’s too much to do and too little time to get it done? Time is our most precious commodity and we can’t afford to waste it. However, the work keeps coming over the desk, the phone keeps ringing, and “our people” continue to need us urgently.
The only way we can keep sane and reduce our stress is to find a better way to manage all the incoming stuff. It’s called organization and it’s all about prioritizing, sorting into buckets, and being disciplined about the system we establish. And in times of change, when the upset and chaos seem to grow exponentially, finding a system for organizing our work is even more critical.
The process is very like what we in change management consulting outline for our clients. You need to be sure of the goal and agree upon the benefits. You have to be flexible as obstacles arise. You have to stay focused and committed. And you need the support of stakeholders.
The first step in getting organized is to recognize how much harm your current level of dis-organization is causing you. Your stress is off the charts and this affects your relationships at home and at work as well as your health. You are not able to check anything off the “to do” list because you are constantly distracted and rarely finish what you started. You are not able to maintain even a modicum of efficiency because you lack focus and, with so many distractions, need to reorient yourself to each task as you begin it again. Convinced that change is needed?
Know that change is possible with planning, effort and commitment. And these are all under your control.
Think about what activities take up your time each day…from the ridiculous to the sublime. There are incoming and outgoing phone calls, scheduled meetings, unscheduled visits, email, keeping informed, etc.
a. Incoming phone calls should be screened for their importance. If from a client, pick it up. If from a chatty colleague, let them leave a message. For outgoing calls, set up a regular time when you can expect to reach your targets and go through the prioritized list, one after the other, focusing on the goal of each call. Do not try to multi-task by handling email at the same time; this will only reduce your effectiveness on the phone.
b. Scheduled appointments should immediately go on your calendar with enough lead time for you to arrive as agreed or prepare ahead for the discussion.
c. If you are a manager, you need to be available to your direct reports as questions and issues arise. But ask them to save all but the most urgent to a time each day that you establish when you can listen to and support them.
d. Email needs to be evaluated and sorted. Some are just informational and should be filed in the appropriate subject folder. Some need to be answered right away; others can wait. Use color coding to help you deal with them as needed. Use the same system for paperwork: to do today, to do this week, pending, and done. Review them daily but quickly to re-shuffle as needed.
e. Reading reports and doing research so you stay up to date needs time. Only you can decide what is really important to keep you sharp and current. Depending on your level in the company, you may also need to schedule “thinking” time when you consider the big picture…better strategies or ways to improve.
It is not easy, but if you spend just 15 minutes at the beginning of each day setting up your agenda, you will feel that your tasks are in place and prioritized by business importance. Resolve not to procrastinate. A full week is needed to begin the new habit of organization and to realize the benefits.
Trust yourself and stick with it. Imagine the feeling of knowing that everything is in its place and will be handled in order of importance. Think of the time you will salvage and the sense of calm as you go about your day. And those who work with you will appreciate knowing there is a planned space for them too.
Why Employees Change Their Mind
3 Signs of Good and Bad Strategies
In my years working with LSA, it seems like I’ve had a personal consultant at my fingertips to help me identify just the right solution to satisfy our needs. The entire LSA team has become a trusted friend of Actel — assuring we provide state-of-the-art learning to meet our complex, high-tech business and people needs.
I have worked with LSA Global at previous companies and welcomed the opportunity to bring them in to support my new organization. We worked closely with LSA to design a solution for our Client Partner Teams and Management Training on both coasts. LSA designed a customized solution for our business and organizational culture. LSA is a quality organization, one that I’d recommend to any company looking for a first class training and consulting partner that makes an impact.
Chief People Officer
I’ve been associated with LSA for the last 8 years and have found them to be an extremely professional, well managed full service training organization. Since working with LSA, I’ve participated in a number of solutions ranging from Performance Management to Assertiveness Training – I’ve found that the quality of the resources is superior. They are well prepared and have definitely done a considerable amount of pre-work in order to customize our culture and business into the total learning experience – making it most beneficial for our employees.
Human Resource Manager
We have worked with LSA Global for our learning and development needs and have always had great success. They helped us recently with customized Management Workshops that we held for the second time. It was fantastic, and I would highly recommend LSA to anyone that is attempting to get immediate and impactful improvements.
HR Manager, BU Radiology Informatics
In the Next Generation Management Development courses, I was trained with skills and tools that have made me and my team more productive, motivated, and successful at communicating with other departments.
Firmware Engineering Supervisor
Hyperion has a commitment to lifelong learning. LSA helps us provide the right business sales training, management training programs, and leadership development programs at the right time to meet the needs of both individuals and departments. I especially appreciate their ability to listen to my needs and recommend the appropriate facilitators, solutions and content.
Senior Project Manager
LSA’s approach and ability to bring the best resources to eBay has been a great asset. They really focus on helping us succeed in any way they can and are very flexible in meeting our management and talent needs.
Learning & Development
Here’s a token of my appreciation for ALL your efforts. I’m offering my most sincere appreciation, and it extends to all the folks who made our customized management development programs possible.
Workforce Planning Bureau
We partnered with LSA to pilot a customized behavioral interviewing program to help ensure that we continue to hire the best and brightest as we continue to rapidly scale. LSA’s ability to understand our business and our unique culture combined with their desire to ensure that the best practices framework truly fits our performance environment and is highly adopted by our people is a real blessing. Most other firms want to just ‘give you training.’ Not LSA, they are focused on helping me hit our hiring forecasts and attract A players.
Director of Global Recruiting
LSA’s consultant designed and delivered a half-day team building solution for our recent conference. It included careful customization to integrate the design with our new mission and values. Everyone had fun and identified key issues with our teamwork. Altogether a great program!
Director of HR
PalmSource has found our relationship with LSA extremely beneficial. We worked closely with LSA to customize the right Management Training Program solution to meet our unique business needs. LSA is a quality organization, one that I’d recommend to any company looking for a first class training and consulting partner.
Vice President of Human Resources
Working with LSA Global has proven to be extremely valuable and worthwhile. LSA understands our business, has deep expertise in content areas, and tailors the programs to deliver great results. The facilitator was extremely knowledgeable about Working Globally with India and her energy and passion made the session interesting, fun, and enjoyable for all that attended. The participants walked away extremely pleased along with highly useful practices and tools. I would highly recommend LSA Global to any company that has partners or offices in India.
Human Resources Business Partner
We recently partnered with LSA Global to offer our Supervisors and Managers a customized two-day management training program. Everyone who attended said it was by far the best management training program they had ever attended. The content was rich and highly interactive. The case studies were relevant. Each participant walked away from the training much better equipped to lead their teams.
Director of Human Resources
We contacted LSA to help us with customized management development. LSA worked with me to identify a solution that would meet our exact needs. We decided to start at the top and ran the program for our executive team. It was such a great success that we hope to roll it out companywide. We look forward to a long-term partnership with LSA Global and their team of experts.
Barry L. Byrd, SPHR
Human Resources Manager
LSA has become the gold standard in team building and management training at Genomic Health! I have a hard time finding facilitators that come close to their level of customization, expertise and experience.
Director of Human Resources
Download key published insights and tools from industry experts highlighting best practices in the areas of talent, strategy and culture.
Want to know how you stack up against leading organizations? Receive a complimentary benchmarking analysis courtesy of an LSA Expert.
Get up to speed on timely solutions critical to your business. Published by LSA Experts based upon client feedback and key industry trends.
First we identify the key metrics you want to improve. Then we assemble a dedicated team of elite experts who have successfully solved similar problems with similar clients.
Stay up to do date with the latest information on how we help high growth companies align their culture and talent with strategy.
Real world consulting and training approaches from LSA projects, providing insights on how your company can outperform the competition.